PRIVACY POLICY
1. Data Protection at a Glance
General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data includes all data with which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy listed below this text..
Data Collection on This Website
Who is responsible for data collection on this website?
The data processing on this website is carried out by the website operator. You can find the contact details of the operator in the section “Information on the Responsible Party” in this privacy policy.
How do we collect your data?
Your data is collected firstly by you providing it to us. This can include data you enter in a contact form, for example. Other data is collected automatically or with your consent when you visit the website by our IT systems. This primarily includes technical data (e.g., internet browser, operating system, or the time of the page access). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure the website is provided without errors. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right to receive information about the origin, recipient, and purpose of your stored personal data at any time, free of charge. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to file a complaint with the competent supervisory authority. For this and any other questions regarding data protection, you can contact us at any time.
2. Hosting and Content Delivery Networks (CDN)
Mittwald
We host our website with Mittwald. Provider is the Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp (subsequent Mittwald).
Please refer to the privacy policy of Mittwald: https://www.mittwald.de/datenschutz.
The use of Mittwald is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring the most reliable presentation of our website.
Data Processing
We have entered into a Data Processing Agreement (DPA) with the aforementioned provider. This is a legally required contract ensuring that the web host processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.
3. General Information and Mandatory Information
Data Privacy
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.
We would like to point out that data transmission over the Internet (e.g., communication by e-mail) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.
Responsible Entity
The responsible entity for data processing on this website is:
control.IT Unternehmensberatung GmbH
Contrescarpe 1
28203 Bremen
Phone: +49 (0) 421 95908-0
Mail: datenschutz@controlit.eu
Retention Period
Unless a more specific retention period is stated within this privacy policy, your personal data will remain with us until the purpose for data processing ceases. If you assert a legitimate request for deletion or revoke consent for data processing, your data will be deleted, provided we have no other legally permissible reasons for retaining your personal data (e.g., tax or commercial retention periods); in the latter case, deletion will occur once these reasons cease to apply.
General Information on the Legal Basis for Data Processing on This Website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR in the case of special categories of data under Art. 9(1) GDPR. In the event of explicit consent to the transfer of personal data to third countries, data processing also occurs based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing additionally occurs based on § 25(1) TDDDG. You can revoke your consent at any time.
If your data is necessary for the performance of a contract or for pre-contractual measures, we process your data based on Art. 6(1)(b) GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation based on Art. 6(1)(c) GDPR. Data processing may also occur based on our legitimate interests under Art. 6(1)(f) GDPR. The specific legal bases applicable in each case are further explained in the following paragraphs of this privacy policy.
Data Protection Officer
We have appointed a Data Protection Officer for our company. His contact details are:
Name: Mr. Martin Bastius
Phone: +49 (0) 89 41325320
Mail: datenschutz@heydata.eu
Notice on Data Transfer to the USA and Other Third Countries
We use tools from companies based in the USA and other third countries. When these tools are active, your personal data may be transferred to these third countries and processed there. Please note that these countries may not guarantee a level of data protection comparable to that of the EU.
For example, US companies are obligated to disclose personal data to security authorities without the possibility for affected individuals to challenge this in court. Therefore, it cannot be ruled out that US authorities (e.g., intelligence agencies) may process, analyze, and permanently store your data located on US servers for surveillance purposes. We have no influence over these processing activities.
Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your explicit consent. You can revoke consent you have already given at any time. The legality of the data processing carried out before the revocation remains unaffected by the revocation.
Right to Object to Data Collection in Special Cases and Direct Marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA, INCLUDING PROFILING BASED ON THOSE PROVISIONS. YOU CAN FIND THE RESPECTIVE LEGAL BASIS FOR PROCESSING IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING IS FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA ARE PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING, INCLUDING PROFILING RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to Lodge a Complaint with the Supervisory Authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or the place of the alleged infringement. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.
Right to Data Portability
You have the right to receive data that we process automatically based on your consent or in fulfillment of a contract, handed over to yourself or to a third party in a common, machine-readable format. If you request direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.
SSL or TLS Encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the change in the address line of the browser from “http://” to “https://” and by the lock icon in your browser line.
When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Information, Deletion, and Correction
You have the right, in accordance with applicable legal provisions, to obtain free information about your stored personal data, its origin, recipients, and the purpose of data processing. You may also have the right to correct or delete this data. For these matters or any further questions regarding personal data, please feel free to contact us at any time.
Right to Restriction of Processing
You have the right to request the restriction of processing of your personal data. You can contact us at any time to exercise this right. The right to restriction of processing applies in the following cases:
If you have restricted the processing of your personal data, aside from their storage, these data may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.
4. Data Collection on this Website
Cookies
Our websites use so-called “cookies”. Cookies are small text files that do not harm your device. They can be stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit ends, while persistent cookies remain stored on your device until you delete them yourself or your web browser deletes them automatically.
Sometimes, cookies from third-party companies may also be stored on your device when you visit our site (third-party cookies). These cookies enable us or you to use certain services of the third-party company (e.g., cookies for payment processing).
Cookies serve various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or video display). Other cookies are used to analyze user behavior or display advertisements.
Cookies that are necessary for electronic communication processes, for providing certain functions requested by you (e.g., for the shopping cart function), or for optimizing the website (e.g., cookies for measuring web audience) are stored based on Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent for storing cookies and similar recognition technologies has been requested, the processing is based exclusively on this consent (Art. 6(1)(a) GDPR and § 25(1) TDDDG); consent can be revoked at any time.
You can configure your browser settings to be informed about the setting of cookies, allow cookies only in specific cases, exclude acceptance of cookies for certain cases or in general, and enable automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.
If cookies are used by third-party companies or for analytical purposes, we will inform you separately within the scope of this privacy policy and, if necessary, request consent.
Consent to Borlabs Cookie
Our website uses the consent technology provided by Borlabs Cookie to obtain your consent for storing certain cookies in your browser or for using specific technologies and to document this in compliance with data protection regulations. The provider of this technology is Borlabs – Benjamin A. Bornschein, Rübenkamp 32, 22305 Hamburg (subsequent Borlabs).
When you visit our website, a Borlabs cookie is stored in your browser to record the consents you have given or the revocation of those consents. These data are not transferred to the provider of Borlabs Cookie. The collected data are stored until you ask us to delete them, delete the Borlabs cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention periods remain unaffected. Details regarding the data processing of Borlabs Cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.
The use of Borlabs Cookie Consent technology is employed to obtain legally required consents for the use of cookies. The legal basis for this is Art. 6(1)(c) GDPR.
Contact Form
If you submit inquiries to us via contact form, your information from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not share this data without your consent.
The processing of this data is based on Article 6(1)(b) GDPR, if your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively processing the inquiries directed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.
The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after completion of processing your inquiry). Mandatory legal provisions – particularly retention periods – remain unaffected.
Contact via email, phone or fax
If you contact us by email, telephone, or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of handling your request. We will not disclose this data without your consent.
The processing of this data is based on Article 6(1)(b) GDPR, provided your request is related to the performance of a contract or necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively processing inquiries directed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), if requested; consent can be revoked at any time.
The data you provide to us through contact inquiries will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after completion of handling your request). Mandatory legal provisions – especially statutory retention periods – remain unaffected.
Website Registration
You can register on this website to access additional features. The data entered for this purpose will only be used to enable the respective offer or service for which you have registered. Mandatory information requested during registration must be provided in full. Otherwise, we will reject the registration.
For important changes, such as changes in the scope of the offer or technically necessary changes, we will use the email address provided during registration to inform you accordingly.
The processing of data entered during registration is carried out for the purpose of fulfilling the registration agreement and, if applicable, for initiating further contracts (Article 6(1)(b) GDPR).
The data collected during registration will be stored by us as long as you are registered on this website and will be deleted thereafter. Statutory retention periods remain unaffected.
5. Plugins and Tools
System logs and maintenance
This website and third-party services may collect files for operational and maintenance purposes that record interactions occurring through this website (system logs), or may use other personal data (e.g., IP address) for this purpose. Specifically, this occurs through the use of security tools to protect the website from hacker attacks.
Personal data collected: IP address
Defender Pro (Incsub, LLC)
This website utilizes third-party WPMU DEV cloud storage to store backups of its monitoring logs, which collect personal information. An activity log is created and stored, capturing IP addresses, usernames, and email addresses, recording user activities such as when a user submits a comment. The information is stored locally for 30 days and externally for 1 year. Due to security reasons, information in remote logs cannot be deleted.
WP Smush / Smush Image Compression and Optimization
The plugin “WP Smush / Smush Image Compression and Optimization” is a service for automatically adjusting the resolution and reducing the size of images/photos and graphics. The plugin is operated by WPMU DEV, Incsub, LLC, PO Box 548 #88100, Birmingham, AL 35201, USA.
The process involves several steps as follows:
After optimization, the data is immediately deleted from the servers of WPMU DEV, Incsub LLC.
https://wordpress.org/support/topic/does-wp-smush-track-or-collect-data/
Personal data is not collected by “WP Smush / Smush Image Compression and Optimization”.
For more information, please visit: https://premium.wpmudev.org/project/wp-smush-pro/
Hummingbird
Hummingbird uses the Stackpath Content Delivery Network (CDN). Stackpath may store weblog information of website visitors, including IPs, UA, referrer, location, and ISP information of website visitors, for 7 days. Files and images served by the CDN may be stored and served from countries other than your own. You can find Stackpath’s privacy policy at https://www.stackpath.com/legal/privacy-statement.
6. Own services
Handling of applicant data
We offer you the opportunity to apply with us (e.g., via email, postal mail, or online application form). Below, we inform you about the scope, purpose, and use of your personal data collected as part of the application process. We assure you that the collection, processing, and use of your data comply with applicable data protection laws and all other legal regulations, and that your data will be treated strictly confidential.
Scope and purpose of data collection
When you submit an application to us, we process your associated personal data (e.g., contact and communication details, application documents, notes from interviews, etc.) to the extent necessary for deciding on the establishment of an employment relationship. The legal basis for this is § 26 BDSG-new under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation), and – if you have given consent – Art. 6(1)(a) GDPR. Consent can be revoked at any time. Your personal data will only be shared within our company with individuals involved in processing your application.
If the application is successful, the data you provided will be stored in our data processing systems based on § 26 BDSG-new and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship.
Retention period of the data
If we are unable to offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have provided based on our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months after the conclusion of the application process (rejection or withdrawal of the application). Afterward, the data will be deleted, and physical application documents will be destroyed. The retention is primarily for evidentiary purposes in the event of a legal dispute. If it becomes apparent that the data will be needed after the 6-month period (e.g., due to an impending or ongoing legal dispute), deletion will only occur once the purpose for further retention no longer applies.
Longer retention may also occur if you have provided consent (Art. 6(1)(a) GDPR) or if legal retention obligations prevent deletion.
7. Our social media presence
Data processing by social networks
We maintain publicly accessible profiles on social networks. Below you will find the specific social networks we use.
Social networks such as Facebook, Twitter, etc., can generally comprehensively analyze your user behavior when you visit their website or a website with integrated social media content (e.g., like buttons or advertising banners). Visiting our social media presences triggers numerous data processing operations relevant to data protection.
Specifically: If you are logged into your social media account and visit our social media presence, the operator of the social media portal can associate this visit with your user account. Your personal data may also be collected even if you are not logged in or do not have an account with the respective social media portal. In this case, data collection may occur, for example, through cookies stored on your device or by capturing your IP address.
With the help of data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. This allows interest-based advertising to be displayed both within and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising may be displayed on all devices where you are logged in or have been logged in.
Please also note that we cannot track all processing operations on social media platforms. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and privacy policies of the respective social media portals.
Legal basis
Our social media presence aims to ensure a comprehensive presence on the internet. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. The analysis processes initiated by social networks may be based on different legal grounds, which are to be specified by the operators of the social networks (e.g., consent according to Art. 6(1)(a) GDPR).
Controller and assertion of rights
If you visit one of our social media presences (e.g., Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during your visit. You can exercise your rights (such as access, rectification, erasure, restriction of processing, data portability, and complaint) with us as well as with the operator of the respective social media portal (e.g., Facebook).
Please note that despite our joint responsibility with the operators of the social media portals, we do not have full control over the data processing operations of the social media portals. Our options are largely based on the policies of the respective provider.
Retention Period
The data directly collected by us via our social media presence will be deleted from our systems as soon as the purpose for their storage ceases to apply, you request deletion, revoke your consent to storage, or the purpose for data storage no longer exists. Stored cookies remain on your device until you delete them. Mandatory legal provisions, especially retention periods, remain unaffected.
We do not have any influence on the storage duration of your data that is stored by the operators of the social networks for their own purposes. For details on this, please refer directly to the operators of the social networks (e.g., in their privacy policy, see below).
8. Specific social networks
We have a profile on Facebook. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook, the data collected may also be transferred to the USA and other third countries.
You can adjust your advertising settings independently in your user account. To do this, click on the following link and log in:
https://www.facebook.com/settings?tab=ads
For details, please refer to Facebook’s privacy policy:
https://www.facebook.com/about/privacy/
We have a profile on XING. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. For details on how they handle your personal data, please refer to XING’s privacy policy:
https://privacy.xing.com/de/datenschutzerklaerung
We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn is certified in accordance with the EU-US Privacy Shield. LinkedIn uses advertising cookies.
If you wish to deactivate LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
Details on how they handle your personal data can be found in LinkedIn’s privacy policy:
https://www.linkedin.com/legal/privacy-policy